CLOCK Citizen Toolkit - suggested templates
Replace bracketed fields. Nothing has been sent.

RECORDS REQUEST

To: [Agency and designated records custodian]
Date: [Date]
Subject: Open Records Request - [project or topic; period]

Under the Georgia Open Records Act, I request copies of the following existing records held by your agency for [specific project, location or topic], covering [start date] through [end date]:

1. [Record category, such as an executed agreement and its amendments.]
2. [Record category, such as the approval, minutes or resolution for the identified action.]
3. [Record category, such as invoices and payment records for the identified contract.]

Please provide electronic copies where available, preferably in the format maintained or a supported standard export. Please provide an itemized cost estimate before incurring charges; I have not authorized a fee amount in this request. If any requested records are withheld or redacted, please identify the specific legal basis and provide the nonexempt portions. If responsive records cannot be provided within the applicable period, please describe them and provide the anticipated production schedule.

Please direct responses to [reply address].
[Name]

FOLLOW-UP

Subject: Follow-up - records request dated [date]

On [date], I sent [agency/custodian] the attached request concerning [topic]. My records show [delivery evidence or confirmation]. Your response dated [date, if any] stated [brief accurate summary].

The following items remain unresolved: [identify missing categories, estimate, cited exemption or promised production date]. Please provide the status of those items and the expected next production date. I am attaching the original request and relevant correspondence for reference.

[Name and reply address]